Please see attached job description for more information about this role and working at Gloucestershire Hospitals NHS Foundation Trust.

Main duties of the job

- This position is an integral part in the re-design and overall improvement of the GI cancer pathways in line with the national timed pathways.

- The post holder will ensure that the pathway is co-ordinated efficiently and effectively, and that patient pathways are actively tracked to meet cancer waiting times standards in line with the national timed pathway

- Contribute to the on-going development of the GI diagnostic pathways in relation to the drive to implement the national timed pathway

- To co-ordinate the patient GI cancer pathway for the Trust, and have highly functioning planning and organisation skills

- Be responsible for all administrative tasks involving in managing GI patient pathways

- Be responsible for day to day management, organisation and delegation of relevant tasks and roles to others as required in relation to the cancer pathways

- Be responsible for data capture and data entry for Cancer Alliance and internal Cancer Services purposes

About us

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

Job description

Job responsibilities

Performance

To assist AGM/DGM in identifying potential breaches, analysing confirmed breaches and escalating issues where necessary to the General Manager and/or Head of Service

Assisting the MDT, Head of Service and General Manager in analysing breaches

To work closely with the lead nurse specialists and cancer clinical leads in the management of the clinical pathway.

General

Working in a team environment to provide appropriate support/advice to other secretarial/clerical staff as necessary

Exercise independent judgement and initiative when problems arise, taking the necessary actions to resolve the problems or referring to the appropriate person

To liaise with colleagues, other departments or organisations to ensure that the patient's pathway decisions are actioned

Demonstrate effective management of time and resources

To respect confidentiality on any matter concerning a patient arising during the course of duty and not to disclose such information at any time to unauthorised persons

To promote equal opportunities for staff and patients in accordance with the Trusts policies

To adhere to Trust policies

To undertake any other reasonable duties as directed by the Head of service and General Manager.
Professional Development/ Education
To gain a sound knowledge of the tumour specific medical knowledge, terminology and procedures. This will include diagnostics (radiology/pathology), surgery and oncology services

To undertake any further training which may be relevant to the post

To ensure all statutory and mandatory training is undertaken as required

To attend any relevant Cancer Network Tumour Group meetings

To participate in performance and development reviews

Demonstrate effective management of time and resources.
Communication
To work in a team environment, to provide appropriate support

To communicate daily with a wide range of staffing levels within the NHS and other healthcare organisations

To demonstrate excellent communication skills. To ensure effective liaison between all members of the MDT and with other trusts and departments

To ensure all information relating to the suspected and diagnosed cancer patient pathway is communicated effectively and by the most appropriate medium.
Information/ System/ Data Quality/ Auditing
To be responsible for entering accurate and complete data on all diagnosed cancer patients

To work with GI MDT Co-ordinators and Pathway Trackers and ensure a co-ordinated and smooth handover of patients to be discussed at MDT or with a suspicion or diagnosis of cancer

To have a full understanding of the Information systems in use for the management of patients within the patient's pathway

To be competent in the use of the following computer systems, and where necessary to highlight to the General Manager where additional training is required: Cancer Services Wait Times Database (which incorporates patient tracking list), Trusts Patient administration system, Radiology computer systems (PACS) and Pathology system (EPR)

To be competent in the use of any other tumour group specific computer systems that will ease the process of tracking patient pathways

To be responsible for the management, maintenance and inputting of information onto computer systems and databases relevant to the patient's pathway

To ensure accurate data collection to safeguard timely management of patients along the patient's pathway and in order to identify delays in the system

To work with the Cancer Service team to develop systems to collect data along the patient pathway as required by the National Cancer Minimum Data set

Be responsible for the accurate data entry to the South West cancer dashboard.

Key Attitudes and Behaviours

Ability to use a methodical approach

Able to work under pressure and prioritise workload

Ability to act on own initiative

Excellent communicator who can communicate with a wide range of different professional groups (both clinical and non-clinical)

Effective team player, able to liaise with colleagues in other Trusts with clarity and accuracy

Possess effective, persuasive and influencing skills

Empathetic communication skills where there may be barriers to communication and/or need to communicate sensitive information

Advanced keyboard skills

Ability to learn and implement new processes quickly.

Dimensions

The post holder will quickly develop credibility within the organisation and be able to develop and maintain effective working relationships, particularly with those impacted by the change, and with senior project and clinical leads.
Communication and Working Relationships
Lower and Upper GI Consultant team

GI CNS team

GI GM/DGM/AGM

GI Medical Secretary team

Cancer Services team (MDT coordinators and Pathway Tracker)

Radiology

Pathology

South West Dashboard team

Please see attached job description for more information about this role and working at Gloucester Hospitals NHS Foundation Trust.

Person Specification

Qualifications

Essential

• Extensive and demonstrable knowledge and experience (to at least RSA level 3 or equivalent) of the full range of administrative systems, software programmes to include all Microsoft applications (word, excel, access, email).

Desirable

• ECDL or equivalent experience.
• Educated to Degree level or equivalent experience.
• Evidence of ongoing study relevant to this position

Experience

Essential

• Experience of working without supervision and as part of a team, pro-actively and effectively managing your own workload to meet constricting targets/deadlines.
• Previous experience of working within a multidisciplinary environment.
• Experience of hospital specific administration systems.
• Previous involvement with Data collection systems.
• Previous NHS experience

Knowledge/ Skills

Essential

• Knowledge of a variety of data entry systems.
• Working knowledge of MS Office and databases.

Desirable

• Knowledge of the national cancer strategy
• Demonstrate knowledge of medical terminology or willingness to undertake further study.

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Gloucestershire Royal

Gloucester

GL1 3NN

Any attachments will be accessible after you click to apply.

318-23-R11680-A