Administration Manager
- Employer
- Northumbria Healthcare NHS Foundation Trust
- Location
- North Shields
- Salary
- £28,407 to £34,581 a year per annum
- Closing date
- 31 May 2023
View more
- Profession
- Other Health Profession
- Grade
- Band 5
- Contract Type
- Permanent
You need to sign in or create an account to save a job.
Job summary
An exciting opportunity has arisen for a permanent Band 5 Administration Manager post based within The Surgical Business Unit.
The post holder will be responsible for the management of administrative and clerical staff within the Surgical Business Unit including secretaries, ward clerks and clerical officers. They will also be responsible for the development and management of Post Graduate Drs within the Business Unit.
In addition they will also be responsible for the development and monitoring of administrative systems across the business unit for accurate activity counting. The successful candidate will also lead on PAS and G2 as well as the development and implementation of other digital systems within the Business unit and wider Organisation.
They willassist the Service Manager with the day to day management and safe delivery of the Administrative Service. Ensuring robust contingency plans are in place to enable safe delivery of service to continue in the event of information technology malfunction.
They will be able to organise and undertake induction and training of new members of staff and regular updates for all staff regarding new policies etc
The post holder will be based at North Tyneside General Hospital, but Trustwide travel will be required. A driving licence is essential for this post.
Previous applicants need not apply
Main duties of the job
To provide management of medical secretaries and ward clerks within the Business Unit.
To administer systems and rotas around junior doctors
To develop and monitor administrative systems across the business unit for accurate activity counting.
To lead on PAS issues for the business unit.
To lead the development and implementation of G2 and any other new systems within the Business Unit.
About us
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.
Job description
Job responsibilities
To provide management of medical secretaries and ward clerks within the Business Unit.
To administer systems and rotas around junior doctors.
To develop and monitor administrative systems across the business unit for accurate activity counting.
To lead on PAS issues for the business unit.
To lead the development and implementation of G2 and any other new systems within the Business Unit.
Communication with Consultants, Junior Doctors, Senior Managers, Medical Secretaries and Administration Staff. External Agencies (eg Post Graduate Institute for Medicine and Dentistry).
Required to communicate complex or sensitive information. Required to gain co-operation from staff.
Provide and receive highly complex information.
Required to undertake change management within area of management.
Must be able to demonstrate the English language proficiency level required for this post.
Person Specification
Qualifications
Essential
Desirable
Experience and Knowledge
Essential
Desirable
Any attachments will be accessible after you click to apply.
319-5224302JA
An exciting opportunity has arisen for a permanent Band 5 Administration Manager post based within The Surgical Business Unit.
The post holder will be responsible for the management of administrative and clerical staff within the Surgical Business Unit including secretaries, ward clerks and clerical officers. They will also be responsible for the development and management of Post Graduate Drs within the Business Unit.
In addition they will also be responsible for the development and monitoring of administrative systems across the business unit for accurate activity counting. The successful candidate will also lead on PAS and G2 as well as the development and implementation of other digital systems within the Business unit and wider Organisation.
They willassist the Service Manager with the day to day management and safe delivery of the Administrative Service. Ensuring robust contingency plans are in place to enable safe delivery of service to continue in the event of information technology malfunction.
They will be able to organise and undertake induction and training of new members of staff and regular updates for all staff regarding new policies etc
The post holder will be based at North Tyneside General Hospital, but Trustwide travel will be required. A driving licence is essential for this post.
Previous applicants need not apply
Main duties of the job
To provide management of medical secretaries and ward clerks within the Business Unit.
To administer systems and rotas around junior doctors
To develop and monitor administrative systems across the business unit for accurate activity counting.
To lead on PAS issues for the business unit.
To lead the development and implementation of G2 and any other new systems within the Business Unit.
About us
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.
Job description
Job responsibilities
To provide management of medical secretaries and ward clerks within the Business Unit.
To administer systems and rotas around junior doctors.
To develop and monitor administrative systems across the business unit for accurate activity counting.
To lead on PAS issues for the business unit.
To lead the development and implementation of G2 and any other new systems within the Business Unit.
Communication with Consultants, Junior Doctors, Senior Managers, Medical Secretaries and Administration Staff. External Agencies (eg Post Graduate Institute for Medicine and Dentistry).
Required to communicate complex or sensitive information. Required to gain co-operation from staff.
Provide and receive highly complex information.
Required to undertake change management within area of management.
Must be able to demonstrate the English language proficiency level required for this post.
Person Specification
Qualifications
Essential
- Advanced diploma and/or significant equivalent experience in an administrative post.
Desirable
- Degree
Experience and Knowledge
Essential
- Significant administrative experience and experience of line managing a team working at a senior leveL
- Sound knowledge of Microsoft Office Software
- Previous experience of managing a team
Desirable
- Knowledge and experience of Digital Dictation and Voice Recognition package.
- knowledge and Experience of managing medical rota
Any attachments will be accessible after you click to apply.
319-5224302JA
Get job alerts
Create a job alert and receive personalised job recommendations straight to your inbox.
Create alert