E-Rostering & E-Job Plan Implementation Officer

University Hospitals Bristol and Weston NHS Foundation Trust
£28,407 to £34,581 a year pa pro rata
Closing date
6 Jun 2023

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Other Health Profession
Band 5
Contract Type
Full Time
The post holder will join the team in maintaining the 'business as usual' (BAU) processes and procedures, acting as first and second line support for the E-Rostering and E-Job planning systems. This will include:-

Supporting the rollout of the medical E-Rostering and E Job planning projects. This will include set-up and training of service leaders and lead clinicians in using electronic rostering and job planning in their respective divisions within the Trust.

Supporting Senior E-Rostering Facilitator in the transformation of rostering practices across the trust and support the team to realise the benefits of the E-Rostering system ensuring staff rosters are optimised for the delivery of high quality care, patient safety and staff well-being.

Main duties of the job

  • To provide the required back up services to support the agreed set up and subsequent delivery of a successful shift and working pattern data collection process, complete the required system set-up and the ongoing support for both E-Rostering to identified staff groups across the Trust and the E-job planning process for Divisions. This will include supporting the production of effective and efficient rosters as part of the rollout process.
  • Reporting to the Senior E-Rostering Facilitator, the post-holder will support the provision of relevant operational training. This role requires an ability to fully engage with the Trust clinical workforce to support the understanding and adaptation to, the effective use of electronic rostering including the use of temporary staffing/ locums.
  • The post holder will also be accountable to the Head of Reward in relation to the E- job planning requirements. They will support the Head of Reward to implement the E-job planning project to divisions and Trust Consultant body. The E-job planning process will ultimately support the e rostering of Consultants according to their agreed work patterns.

About us

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.

Job description

Job responsibilities

For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to this vacancy

Person Specification



  • Excellent communication skills, both written, and verbal.
  • Ability to engage and motivate others and to use influencing skills
  • To be able to use initiative to solve problems and be committed to the delivery of high standards of work

Education and Training


  • Educated to diploma or equivalent standard
  • Evidence of on-going CPD in related subject or operational IT systems management training

Skills and Abilities


  • Ability to engage and motivate others and to use influencing skills
  • Demonstrate an understanding of audit processes
  • Ability to deal with all issues sensitively and in a confidential manner
  • Demonstrate evidence of organisational skills
  • Demonstrate a high degree of professionalism when liaising with all stakeholders
  • Highly developed and effective communication/interpersonal skills
  • Ability to work effectively as part of a team
  • Excellent IT skills, including Microsoft (Access, Outlook, Word, Excel, PowerPoint) and ability to use other systems as required
  • Excellent analytical and problem solving skills

Knowledge and Experience


  • Previous experience of using DL Datix Health Roster with either Agenda for Change staff or medical rostering previous experience of working with an Human Resource Management system and/or Payroll system
  • Good understanding of contemporary workforce information practices
  • Experience of working on a project in a large organisation Ideally within the NHS/Public Sector
  • Experience of communicating with staff different levels in a large and complex organisation
  • Effective change management experience within A large organisation
  • Experience in training on computerised systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .

Employer details

Employer name

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)



Lewins Mead



Any attachments will be accessible after you click to apply.


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