Assistant People Systems Manager - Band 6

United Lincolnshire Hospitals NHS Trust
£35,392 to £42,618 a year per annum
Closing date
7 Jun 2023

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Other Health Profession
Band 6
Full Time
This is an exciting time to join the People and Organisational Development Directorate here at United Lincolnshire Hospital Trust. We are currently implementing the outcomes of an ambitious People and Organisational Development restructure to reshape our service and deliver an improved people and organisational development service to the Trust.

This is a varied, challenging but most of all hugely rewarding role. Reporting to the People Systems Manager in rolling out Manager Self Service (MSS) and developing Electronic Staff Record (ESR) system and Automated Sickness Absence (AMS) system and its associated interfaces. This will include maintenance, planning, training and implementation of changes to the ESR and AMS Systems ensuring that there is a proactive approach and functionality is developed accordingly to support Trust and departmental objectives and strategies.

The role will require a customer focused, quality driven approach to working with a wide range of stakeholders across the organisation and more widely in the Lincolnshire ICS.

Main duties of the job

This role involves the development and support of a defined programme of work. Supporting the Implementing ESR MSS using highly specialist knowledge of the system and maintain a comprehensive advanced knowledge of the ESR system and ESR interfaces/end to end processes in order to ensure correct, efficient and timely production of data output and the development of the ESR system.

The role is demanding and varied and will require an individual who can manage multiple projects, often to tight deadlines.

The job description itself may be amended from time to time in consultation with the post holder, within the scope and general level of responsibility attached to the post.

All post holders must take responsibility to ensure that they are aware of and adhere to all Trust policies, procedures and guidelines relating to their employment regardless of their position within the Trust.

About us

Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of �643 million (20/21) and we employ nearly 8,500 people.

Our Board have recently agreed a new vision statement - Outstanding Care Personally Delivered - stating their ambition for our Trust to be among the best.

We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.

Our latest CQC report increased our ratings for being effective and well-led from 'Requires Improvement' to 'Good'. Our rating for caring remained as 'Good'.

This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.

Job description

Job responsibilities

What should you do next?

Have a look at the job description, and if you like what you see, then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. Your NHS needs you!

Person Specification



  • Level 6 standard of education (e.g. undergraduate degree) or equivalent experience
  • CIPD Level 5 (Associate Diploma) or equivalent qualification or experience
  • Experience of continuing professional development


  • Job Evaluation Training
  • Project Management Qualification
  • GDPR Training
  • Level 2 Certified English and Maths (GCSE/Functional Skills) as this is a requirement for many learning programmes/professional development pathways



  • Evidence of working in a large and complex organisation
  • Understanding of employment law and its application in policies and procedures
  • Experience of Supporting the implementation of Electronic Staff Record (ESR) and Oracle LMS system or IT system within complex organisation
  • Experience of analysing and interpreting information to make decisions, develop solutions and solve complex problems
  • Experience of implementing systems and processes and developing standard operating procedures or guidance on application of policy
  • Ability to take responsibility for and resolve complex issues, undertaking research to develop options and taking appropriate advice and guidance. Understands when to escalate issues
  • Knowledge and understanding of working in a wider system of integrated care
  • Experience of supervising a group of staff and overseeing the day-to-day running of a team


  • Previous Public Sector/NHS experience
  • Experience of dealing with financial accountability and procurement systems (preferably in a public sector environment)
  • Knowledge of GDPR and how it is used in relation to the work carried out

Evidence of Skills


  • Excellent verbal, written and presentation skills, including the ability to explain complex ideas and engage people
  • Confident in using ICT systems relevant to role, including Management Information Systems and MS Office
  • Able to plan, manage and review tasks for team members
  • Excellent interpersonal skills, communicates professionally and develops constructive working relationships
  • Excellent time management and planning and organisation skills
  • Able to support changes in service provision in a positive and constructive manner
  • Proficient at assessing problems and determining the most appropriate action
  • Able to use information to make recommendations and/or to take decisions choosing from a range of possible options
  • Able to deliver against targets and objectives and give guidance and direction to team members to achieve team goals
  • Is approachable and confident in coaching members of the team to help them acquire skills and experience

Specific Requirements


  • Willingness to work flexibly - some evening work may be required
  • Committed to safeguarding and promoting the welfare of children, young people and vulnerable adults
  • Contribute to a positive working environment ensuring commitment to equality and diversity
  • The ability to travel between sites is required
  • Ability to evidence/demonstrate key values and behaviours in line with the Trust framework

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .

Employer details

Employer name

United Lincolnshire Hospitals NHS Trust


Lincoln County Hospital

Greetwell Road



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