Job summary

This is an exceptional opportunity for an enthusiastic Executive Assistant (EA) to provide support at Board Level based in the Executive Office.

Primarily supporting the Chief People Officer and their deputy, the Trust are looking for an EA with a keen interest in Human Resources. For this role, the candidate will be responsible for proactive diary and email management, arranging in-house meetings, minuting meetings, preparing presentations and making travel arrangements as well as other ad hoc duties. You will be used to constant prioritisation, acting as a gatekeeper and playing an ambassadorial role in the absence of the Executives you support, whilst working closely with senior management and external partner organisations.

You will have ideally supported at an Executive Assistant level before and understand the need to have skills such as being flexible, approachable and professional who is used to working to deadlines. You will require effective communication skills, bring innovative thinking and work well in a team. Experience of working in a highly confidential environment desirable.

Salary range: Band 5

Main duties of the job

The post holder will provide an efficient and effective Executive Assistant and secretarial service to the Executive Directors, Non-Executive Directors and Executive Office Team including the handling of routine and non-routine duties.

The successful candidate will have delegated authority and responsibility to act independently. The Executive Assistant will be expected to organise their workload and co-ordinate their activities in conjunction with and supervised by the Executive Office Manager to ensure that an efficient service is provided.

It is essential that the post holder can exercise initiative suitable to the role and is fully supportive to other colleagues in the Executive Office team.

About us

Mid Cheshire Hospitals NHS Foundation Trust provides a full range of local hospital and community services for people across East Cheshire (population 399K) and West Cheshire and Chester boroughs (population 357K).

The Trust provides high quality planned and unplanned/emergency care, cardiac and critical care as well as child health, maternity services, and intermediate care across our sites at Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford. The Trust provides 500 beds and employs over 5,000 members of staff.

An extensive range of community services is provided across 26 medical centres and schools by our community arm, Central Cheshire Integrated Care Partnership, in collaboration with Cheshire and Wirral Partnership NHS FT and the South Cheshire and Vale Royal GP Alliance. With the formation of Integrated Care Systems in July 2022 the Trust became a strategic partner in both Cheshire East and Cheshire West and Chester 'places' and is part of the Cheshire and Merseyside partnership caring for a population of over 2.7million.

During the Coronavirus pandemic, the Trust was recognised nationally for its 'Be Safe Be EquiPPEd' campaign, which aimed to make the Trust as safe as possible for staff and patients, through supporting the correct use of PPE.

At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.

Job description

Job responsibilities

To work closely with the Executive Directors and their deputies, Executive Office Manager and Executive Assistants, across all aspects of their work to ensure a complete understanding of their workload.

This will include drafting letters, emails and co-ordinating responses with minimum supervision and guidance, managing electronic diaries, emails, day to day telephone queries and incoming post in a way that is responsive to their needs and contributes to the effectiveness of their role.

Further details shown in the main job description.

Person Specification

IT Skills

Essential

• Excellent working knowledge of Microsoft office and Outlook

Desirable

• Good working knowledge of Microsoft office and Outlook

working Relationships

Essential

• Experience of working to support all levels of an organisation including senior management

Desirable

• Experience of working to support all levels of an organisation including senior management

Secretarial Experience

Essential

• Sound track record in a secretarial / executive support role

Desirable

• Previous administration / support role experience

Any attachments will be accessible after you click to apply.

412-CORP-20025