Workforce Analyst

Employer
Northern Lincolnshire and Goole NHS Foundation Trust
Location
Grimsby
Salary
£28,407 to £34,581 a year pro rata
Closing date
5 Jun 2023

View more

Profession
Other Health Profession
Grade
Band 5
Hours
Part Time
This is a key developmental and improvement role within the People Directorate, providing information and analysis from the many metrics and indicators from across workforce and the people data to support directorate business and service delivery.

Main duties of the job

  • The provision and maintenance of accurate data relating to current and forecast staffing structures and the vacancies.
  • The provision of intelligence of future workforce needs, support both succession and talent management.
  • The timely production of accurate workforce reports for Trust Board/executive team, directorate and ward/departmental use.
  • Supporting the Project management of the development of a data reporting system and process workforce planning
  • Supporting the development of a robust information suite that brings together workforce and people related data
  • Supporting the design and production of reporting templates that draw on the cross cutting data themes to support planning and transformation activities including in-year monitoring
  • Advising and coaching staff on the use of information


About us

We're a large organisation with three hospitals located in Scunthorpe, Grimsby and Goole. We also provide community services in North Lincolnshire. Our 6,500 members of staff care for and support a population of more than 400,000 people.

We encourage all our staff to innovate and adopt 'best practice' so we can deliver excellent care to our patients. We ask staff to live our values kindness, courage and respect.

We are committed to recruiting the best people to work with us. You could be one of them.

To learn more about Northern Lincolnshire and Goole NHS Foundation Trust, and discover the unique benefits on offer to employees, view our latest videos, plus more, please visit our recruitment website at https://joinnlag.co.uk/

Should we receive a high volume of applications for this vacancy, the advert may be closed earlier than stated. To view a full job description and person specification please see attachments on this advert.

In line with the General Data Protection Regulation (GDPR), the Recruitment & Workforce team will use and hold your personal data for the intended purpose and in line with the Recruitment & Workforce Privacy Statement.

We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers.

Please be aware that all newemployees starting work with us will be charged for the cost of their DBS check, if it is required for their role.

Job description

Job responsibilities

  • Analyse complex data relating to clinical and non-clinical staff establishments and labour markets. To benchmark the following against comparator healthcare organisations and Trusts:
  • Establishments and demographics of clinical and corporate functions
  • Job design and skills mixes
  • Local, regional and national labour markets and skills shortages.
    • Through establishment and skills audits to maintain a database of accurate and up-to-date workforce information so real time and future/forecast statistics and data can be drawn down to understand the current workforce and the talent contained within it
    • To provide detailed plans both of current and future workforce requirements to enable the Trust to take a proactive approach to both recruitment and retention of its staff ensuring a first class, skilled team to provide safe and high quality care to our patients.
    • To support with the maintenance of the Trust wide workforce plan and report on this as required.
    • To work alongside internal departments such as Finance, HR, Informatics and Central Recruitment Services to deliver a robust workforce planning service.
    • To work collaboratively with external organisations such as HEE, NHSI and Humber and North Yorkshire health and care providers to support the wider workforce planning agenda.
    • To provide a bespoke workforce analytical service including ad hoc workforce data requests, Freedom of Information requests and creating workforce dashboards to support projects and service performance.
    • To lead on the collation, analysis and timely submission of National Workforce returns such as Gender Pay Gap and Workforce Equality Standards and compiling board level reports.
    • To provide advice, guidance and statistical data as required and present complex data so it can be easily understood.
    • To work with all clinical and non-clinical areas to understand their staffing skills matrix to inform complex succession planning, proposing creative workforce solutions.
    • To provide day to day line management responsibilities of ESR administrator including providing effective training, development and review of performance in line with Trust policies and management of sickness absence by maintaining contact while absence and return to work meetings.
    • To support with the development of the Trust level workforce informatics reporting suite.
    • The post holder would be required to work closely with Directorates and senior managers to support with regards to workforce, looking at innovative changes to posts (to overcome hard to fill post issues) and teams, crossing professional boundaries to equip the Trust to deliver a workforce fit for the future in our ever-changing environment.
    • To assist the wider People Directorate to deliver information and analysis to support the delivery of excellent clinical services, including dashboard creation, database management and sharing best practice.
    • Consider what data is needed and in what format to effect improvements in both service delivery and workforce planning.
    • Participate in the development introduction, design and monitoring of key performance indicators that cross the qualitative and quantitative arms of the People Directorate.
    • Champion an information and analysis culture for the People Directorate and Clinical Divisions.
    • Develop a process and system that addresses the complex and complicated information required to enable the Trust to understand and manage performance across People and Organisational Development activity.
    • Developing / adapting / designing a system and processes for triangulating and comparing data across quantitative and qualitative data sets.
    • Test systems through audits and surveys for proof of concept and functionality.
    • Produce information for senior clinical and management meetings and a range of external stakeholders, including commissioning and regulators.
    • Collate information to feed into monthly performance monitoring systems.
    • Provide accurate and timely reports for information and ensure reporting timetables are met.
    • Ensure that performance dashboards reports/reflect the key deliverables within the patient experience and staff experience strategic plans and includes all requirements against which trust performance is monitored externally.
    • Increase understanding in relation to the future data and information requirements of any performance dashboard.
    • To benchmark current performance across a range of indicators with an identified set of peer organisations to identify opportunities for improvement.
    • Be responsible for designing and implementing a service level vision for the use of people related data.
    • Work with colleagues in Clinical and Corporate directorates as appropriate to ensure dynamic interfaces with regards to data local and organisational fit and to consult with and adapt as necessary 3 to meet the multifaceted requirements.
    • Provide a legacy data information and analysis system that the Trust can use going forward.
    • Develop guidance for the use of the People and workforce data reporting dashboards

    We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities. As employers we are committed to promoting and protecting the physical and mental health and well-being of all our staff. This underpins our values as set out in the NHS Constitution, supports us to be an Employer of Choice and ultimately enables our employees to support the effective care of our patients.

    We strongly value the different perspectives and ideas a diverse workforce brings to deliver better outcomes for our patients. We welcome applications irrespective of peoples age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.

    Person Specification

    Education and Qualifications

    Essential

    • oBA (Hons)Degree in either Business Administration, Data Analytics, IT or related subjects or equivalent level qualification/ experience


    Desirable

    • oCIPD Level 5 (Associate Diploma) or equivalent qualification or experience
    • oLevel 2 Certified English and Maths (GCSE/Functional Skills)


    Occupational Experience

    Essential

    • oProject Management Experience
    • oExperience of managing/collating large amounts of information into useable formats with analysis
    • oExperience of analysing and interpreting information to make decisions, develop solutions and solve problems
    • oExperience of data collection, evaluation and data presentation/report writing
    • oExperience of working and delivering within diversity and equalities agendas.
    • oExperience of multi-disciplinary working environments.


    Desirable

    • oExperience of healthcare/other public sector employers.
    • oExperience of Electronic Staff Record (ESR)
    • oExperience of Workforce Data
    • oExperience of business or strategic planning


    Disclosure and Barring Service Check

    This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

    Certificate of Sponsorship

    Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

    From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .

    Employer details

    Employer name

    Northern Lincolnshire and Goole NHS Foundation Trust

    Address

    Diana Princess of Wales Hospital

    Scartho Road

    Grimsby

    DN33 2BA


    Any attachments will be accessible after you click to apply.

    208-FBE200-23-1

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