Based at The Royal London Hospital but working across all Barts Health sites

AfC Band 5

Barts Health NHS Trust provides a wide range of clinical services to people in East London and beyond. We operate from four major hospital sites (The Royal London, St Bartholomew's, Whipps Cross and Newham) and a number of community locations, including Mile End hospital. Around 2.5 million people living in east London look to our services to provide them with the healthcare they need. Caring for almost 6,000 patients every day, with a financial turnover of �1.4 billion a year and employing around 16,000 staff, we are the largest NHS acute trust in England.

We are looking for a high calibre and experienced individual to provide a high quality, comprehensive and responsive secretarial service and administrative support to the Group CNO and CMO. The role will include managing busy diaries and arranging complex meetings, supporting and servicing meetings and working as a team to ensure cover to the Trust executive office.

Main duties of the job

If your previous experience includes working at a Senior PA level for a corporate director preferably within an acute trust environment, then this could be the role for you. You will be an enthusiastic self-starter with first class executive assistant/business management and administrative skills and an ability to handle a busy and varied workload. You will also be an excellent communicator with strong interpersonal skills and be able to work on your own initiative. Diplomacy and discretion are essential qualities for this post, as are excellent IT skills.

About us

Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.

The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.

We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.

Job description

Job responsibilities

For an informal discussion about the role, please contact Cynthia Renders crenders@nhs.net Business Manager to Group Chief Nurse

Person Specification

Experience

Essential

• Experience of working in a senior PA role, to Executive / Director, ideally in NHS or healthcare company. Including complex diary management, typing, taking minutes, and arranging meetings and events
• Organising committee papers, including preparation of reports and agendas
• Using a wide range of IT office systems
• Experience of planning and organizing broad range of complex activities, adjusting plans as required
• Working effectively as part of a team

Desirable

• Experience of working in the NHS Managing budgetary processes

Skills

Essential

• Taking the initiative and being proactive to find solutions to problems and to improve office efficiency
• A strong and enthusiastic work ethic
• Strong customer care skills Exceptional organisational and time management skills
• Excellent IT skills including proficiency with Microsoft Office packages
• Maintaining confidentiality and a high level of discretion and sensitivity
• Attention to detail
• Ability to work to tight deadlines and prioritise under pressure
• Ability to work with limited supervision

Desirable

• Good numerical skills

Knowledge

Essential

• General awareness of corporate and information governance issues
• Specialist knowledge of managing office systems, process and procedures

Desirable

• General knowledge of the NHS and issues affecting the service

Qualifications

Essential

• Educated to degree level or equivalent knowledge and experience. To include: GCSE English and Math, level A-C or equivalent
• NVQ or similar qualification in administration/customer service or demonstrable extensive knowledge and experience.

Personal and people development

Essential

• Able to identify and address personal development needs Commitment to and understanding of the Barts Health Vision and Values

communitcation

Essential

• Excellent verbal and written communication skills, including a good telephone manner
• Able to work and communicate effectively with Executive and Non- Executive Directors and other senior staff
• Ability to rapidly develop strong working relationships and gain the confidence of others
• Deal effectively with complaints and issues that arise

Specific requirements

Essential

• Willingness to work occasionally outside normal hours (but within conditioned hours) to meet deadlines for committee papers and assist with corporate events Adaptable and flexible

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .

Employer details

Employer name

Barts Health NHS Trust

Address

Executive Offices Pathology and Pharmacy Building

London

E1 2ES

Any attachments will be accessible after you click to apply.

259-5322621GSS