Job summary

The Governance Support Officer will work closely with the Director of Corporate Governance and the Head of Board Business to ensure that effective corporate governance arrangements are in place so that the Health Board is maintaining and demonstrating the necessary standards of accountability, probity and openness.

The postholder will support all elements of servicing the Board, Executive Team and relevant supporting Committees. This will include organising meetings around complex diary commitments, collating and circulating papers, taking formal minutes, liaising with Board, Executive Directors, Committee members and senior management, and maintaining the Board and committee cycle of business.

Main duties of the job

The main duties of the job are outlined in the attached Job Description but include:-

The postholder will support the Head of Board Business by:

• supporting the development of the annual programme of meetings to integrate effectively with the reporting cycle;
• supporting the development of annual forward plans, preparation of meeting agendas, quality assuring and distributing papers and ensuring the timely production of high-quality meeting minutes;
• producing and managing meeting action logs, ensuring that all actions from meetings have been captured correctly and liaising with the responsible officers within the required timelines;
• working closely with colleagues in the team to ensure the effective flow of business between the Executive Committee, Assurance Committees and up to the Board;
• supporting the preparation of reports for meetings, including preparation of the Annual Accountability Report;
• supporting the development of Committee Annual Reports and Assurance Reports, working closely with Committee Chairs to ensure a comprehensive review of the Committee's work;
• coordinating any relevant Independent Member (Non-Executive Director) activities relating to Board and Committees;

About us

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Job description

Job responsibilities

Please see attached Job Description and Person Specification for full details of the role within the advertisement.

Person Specification

Qualifications and Knowledge

Essential

• Educated to Degree level or equivalent demonstrable knowledge and experience

Experience

Essential

• Demonstrable experience in an administrative role

Desirable

• Previous experience of working with Board and/or Committees

Aptitude and Abilities

Essential

• Proficiency in Microsoft office packages (e.g. Outlook, word, excel, powerpoint)

Values

Essential

• Ability to work in a team as well as on own initiative

Any attachments will be accessible after you click to apply.

040-AC297-0523