Job summary

Interview date: 5th June 2023

Working closely with the Medical Workforce Manager, the post holder will ensure the provision of a comprehensive, professional, high quality and cost effective recruitment service to support the recruitment of all SAS & Non-training grade medics.

The post holder will lead the administration of processes and procedures within the Medical recruitment function, ensuring robust auditing processes are in place to achieve compliance with and adherence to employment legislation, guidance and best practice. The post holder will lead on the administration of Trust-wide recruitment initiatives related to Medics.

The post holder will be responsible for the oversight and allocation of work from the Trac Recruitment system, ensuring that applicants are processed in line with department key performance indicators and corrective action taken where issues are identified.

Main duties of the job

We are looking to appoint a Medical Workforce Lead to join our newly established team. We're looking for someone is energetic, professional and able to support our drive for continued success.

At University Hospitals Coventry & Warwickshire our vision is to become a national and international leader in healthcare. As such our mission is to: Care, Achieve and Innovate. We can achieve our vision and mission by providing and improving quality of care and services, encouraging creativity and embracing research and learning.

Our mission is underpinned by our clear set of values and associated behaviours; Compassion, Openness, Pride, Partnership, Improve and Learn.

The successful candidate will be able to define an end to end medical resourcing service and support in monitoring and managing the performance of the Medical Workforce Officers. This will also include ensuring quality standards are met and the effective prioritisation of completion of work is upheld. You will have knowledge of medical contracts and the ability to conduct regular audits of recruitment activities to ensure best practice is maintained across compliance & pre-employment checks. You will also work closely with the Medical Workforce Programme Manager and support in key activities across the trust and aid in the development of the wider Medical Workforce Programme.

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Job description

Job responsibilities

Monitor and manage the performance of the Medical Workforce Officers to ensure a quality end to end recruitment administration service is delivered in line with Trust standards. The post holder will be responsible for ensuring the effective prioritisation and completion of work within the team in accordance with recruitment demands.

Authorise contracts of employment where required and conduct regular audits of recruitment activities to ensure quality standards are maintained and compliance with employment legislation and best practice guidance (e.g. NHS Employers Pre-Employment Checks).

Act as specialist advisor for right to work queries and checking processes for all medical recruitment, leading the administration of certificates of sponsorship and overseeing the process of ongoing right to work checks on existing employees.

Ensure the maintenance of Electronic Staff Records (ESR) and Trac systems with all information connected to recruitment processes and work with the Medical Workforce Programme Manager to lead the introduction of new processes in line with systems and service developments.

Support the Medical Workforce Manager & Medical Workforce Advisor - Recruitment in proactively working with Trust managers to ensure a pro-active recruitment service is provided at all times, providing specialist advice and guidance on recruitment processes within the Trust.

Manage an active establishment for the identification of Non-training grade and SAS posts including any rotational arrangements.

Manage and encourage proactive recruitment by effective planning of a robust recruitment programme for regular rotational placements, and ensure there is consultant engagement throughout the process.

Act as the escalation contact for the investigation and resolution of queries and complaints received from recruiting managers and applicants, ensuring the development and implementation of actions to prevent any reoccurrence.

Actively collate, present and analyse data on recruitment activity and identify areas for improvement and present findings to Medical Workforce Programme Manager.

General

Undertake any project work as directed, e.g. obtaining information from various sources, collation and reporting of data, assisting in the production of reports and other documents.

Line manage the Medical Workforce Officers including completion of appraisals, monitoring of sickness absence and coordination of annual leave.

Deputise for the Medical Workforce Programme Manager, during times of annual leave or long-term sickness absence.

Provide general assistance in the Medical Workforce Department, particularly in the absence of other staff, to ensure the smooth running of the department at all times.

Maintain an up to date knowledge of recruitment related law.

Any other duties deemed to be within the capability of the role.

For further details please see the attached job description.

Person Specification

Qualifications

Essential

• Meets all essential criteria

Desirable

• meets all desirable criteria

Experience

Essential

• Meets all essential criteria

Desirable

• meets all desirable criteria

Knowledge

Essential

• Meets all essential criteria

Desirable

• meets all desirable criteria

Skills

Essential

• Meets all essential criteria

Any attachments will be accessible after you click to apply.

218-AC-B5-5302818