Band 6 Job Planning Systems and Productivity Lead

Birmingham Community Healthcare NHS Foundation Trust
£35,392 to £42,618 a year per Annum
Closing date
5 Jun 2023

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Other Health Profession
Band 6
Job summary

Do you have experience of working with and understanding the value of NHS workforce electronic systems, leading their implementation, and ensuring they support the delivery of clinical care? Do you have skills in leading change, conflict resolution, working with colleagues to deliver time limited outputs and have experience of resolving technical system issues in person and remotely?

Electronic Job Planning is a new development for Allied Health Professionals (AHPs). It is a process where a manager and AHP/Team of AHPs agree the best use of their time using national activity categories; this process aims to maximise the time spent with patients, still completing other professional responsibilities. E-Job Plans are developed on an electronic system to enable all data to be accessible to support learning and development across the NHS.

We are seeking an systems focussed individual who will support the AHPs across BCHC's five Clinical Divisions to manage the e-job planning system and understand how this supports maximising clinical productivity. Knowledge and enthusiasm of e-job planning is essential; training and development on the e-Job Planning System can be provided.

BCHC is recognised as a leading Trust in this area. You will join our small supportive project team to continue this development; to enable AHP leads to maximise direct clinical care to patients, improve efficiency, ensure safe deployment of staff, whilst ensuring excellent clinical outcomes of our patients

Main duties of the job

o Lead the management, system maintenance and system integrity of the e-Job Planning system

o Monitor and maintain system workflows for e-Job Planning including the planning, maintenance and completion of all annual job planning rounds.

o Act as a single point of contact for AHP e-job planning within the organisation

o Develop reporting and continuous learning from the job planning system to support the NHS Long Term Plan

o Manage the annual job planning round for the AHP workforce.

o Manage and maintain Trust objectives relating to job planning and support staff with understanding global job planning language

o Liaise with services and managers to maintain job planning language to ensure operational alignment with service delivery

o Attend complex job plan reviews or team job plan discussions to provide technical support to the services.

o Monitor utilisation of the e-Job Planning system to ensure best practice is being maintained

o Ensure that all job planning data is available and in an appropriate format

o Undertake periodical reviews of the system data and analyse complex data

o Recommend enhancements for the e-Job Planning system with the system provider

o Improve the Trusts adoption of e-Job Planning in-line with the NHS England and NHS Improvement level of attainment

About us

This post will be based in our newly refurbished Trust HQ, with the opportunity to work from home some of the time. We will support your development through appraisal and supervision, and the Trust also offers a comprehensive programme to support health and wellbeing in line with our Trust values. You will work alongside approachable and supportive colleagues, working together to enable best practice.

Job description

Job responsibilities

You will utilise specialist knowledge of specific systems used by our workforce to support the delivery of annual and in-year job plans and may be required to rollout e-job planning to other staff groups (excluding medics).

Knowledge of other workforce staffing and deployment systems; inclusive of the Electronic Staff Record (ESR) and rostering systems to support AHP staffing is important for this role.

Key skills required for this role include workforce systems configuration, management and staff training/support. You will also need the ability to understand the resulting data, its value and report findings clearly.

This post will be based in our newly refurbished Trust HQ, with the opportunity to work flexibly. We will support your development through appraisal and supervision, and the Trust also offers a comprehensive programme to support health and wellbeing in line with our Trust values.

Person Specification

Qualifications and training


  • degree or equivalent
  • evidence of Continued development



  • Significant experience of implementing and management of e-job planning and/or e-rostering systems
  • Experience of implementing Allocate/Other workforce Software such as job planning



  • excellent IT skills to include designing and creating reports
  • able to teach and train staff at varying levels in systems
  • Competent in the theory and application of service improvement methodologies, tools and techniques, including, Productivity, demand and capacity, safe staffing, health rostering, workforce redesign
  • ability to receive, interpret and communicate highly complex, sensitive and sometimes contentious data and information
  • influence and motivate teams to new ways of working
  • ability to analyse, present and share data information across a range of services and professionals
  • be able to build a good working relationship with key stakeholders

other job requirements


  • independent with travel across the Trust buildings
  • highly motivated and organised


  • High degree of self awareness and emotional intelligence to manage conflicting views

Any attachments will be accessible after you click to apply.


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