Job summary

Liverpool University Hospitals are seeking to recruit an enthusiastic and organised Senior Roster Coordinator to lead the roster team to help support the ongoing improvement of the trusts rostering solution (Allocate -Healthroster)

We are looking for a motivated, proactive and skilled individual who has the ability to work independently and with their own initiative.

Main duties of the job

The role will include leading the roster team to delivering training workshops, maintaining the day to day implementation of new rostered areas and roster support for a large organisation. With confidence to work with end users and senior staff with the skills to challenge and support, ensuring that rosters are accurate, fully functional and utilised to their optimal performance level and capacity

The post holder will be required to co-ordinate the roster team to ensure that daily, weekly activities are completed. Ensuring payroll, monthly reporting and absence is completed in line with the trust deadlines. Whilst ensuring you are able oversee and ensure the delivery of efficient and effective training workshops to end users on effective rostering to all groups of staff.

Whilst delivering first line support to all colleagues, producing standard reports and regular update reports to the roster manager working toward continuous improvement and bringing positive changes

The successful candidate will be comfortable working in a busy, complex and changing environment. Show previous experience in implementing or supporting Allocate HealthRoster, and have excellent communication skills.

This is an excellent opportunity to work and be part of an exciting improvement project to actively contribute towards improving best practice processes and specific rostering procedures within a large NHS organisation

About us

Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

In its most recent inspection, the Care Quality Commission gave the Trust an overall rating of Good.

Job description

Job responsibilities

• To assist the manager to maintain the project management arrangements, modifying them accordingly to meet the needs of the electronic rostering project as it develops.
• Lead the roster team to ensure delivery of key BAU deliverables, e.g. training schedules, payroll deadlines, absence submissions.
• To help ensure that the project achieves the project plans.
• To assist with internal training of managers and staff and other internal relevant personnel. This may involve development of training plans and materials.
• To facilitate the activities of the team ensure that barriers to achieving key targets are identified, reported to the manager and overcome.
• To develop and foster close links with Systems and Networks (IT) colleagues.
• Post holder may be required to explain complex it systems to staff members with basic or no IT skills.
• To assist Managers with the meeting arrangements for the Project Steering Group ensuring that appropriate papers and reports are available.
• Responsible for planning activity to meet targets within the resources available.
• To take a proactive approach to electronic rostering on behalf of the Trust, anticipating and identifying future requirements for the project, highlighting any cost pressures or requirements to the project manager.
• To ensure that management audit is possible, of decision making and implementation processes, using monitoring processes and databases.
• The post holder will develop techniques to ensure system information is made available in the most accessible format for management use.

Person Specification

Qualifications

Essential

• Educated to degree level or has equivalent experience.

Experience

Essential

• Experience in a nursing role.
• Experience of assisting others to implement new systems

Desirable

• Experience of working with computer based rostering systems.
• Financial experience

Knowledge

Essential

• Clear written and verbal communication
• Evidence of cross-organisational working
• Understanding of the staffing needs of a clinical workforce
• Knowledge of workforce issues in the NHS and shift systems
• Awareness of key operational issues such as EWTD, temporary staffing, IWL etc
• Awareness of cultural change issues and stakeholder views be able to contribute to the change management process
• Understanding of demands on Ward/Department heads in terms of service pressure

Skills

Essential

• Excellent organisational skills. Able to prioritise work to ensure work is done in the correct order and on time.
• Developed interpersonal skills able to communicate both verbally and in writing at all levels both internally and with external organisations.
• Ability to manage and organise work of other staff.
• Ability to think /act along logical processes
• Ability to delegate effectively.
• Ability to work under pressure and within set tight timescales
• Skilled user of IT, including highlevel use of Microsoft office applications, email, excel, powerpoint and word.
• Able to work within a multi-professional team
• Excellent numeracy skills
• Effective time management
• Ability to work independently
• Ability to train/empower others in use of IT,

Any attachments will be accessible after you click to apply.

287-CEF-229-23