Job summary

South West London Acute Provider Collaborative (APC) supports our local acute Trusts in working together to improve quality, operational and financial effectiveness. We have a wide range of collaborative programmes across clinical functions.

Successful candidates will have strong written and verbal communication skills and a track record of engaging effectively with a wide variety of people and organisations. Personal resilience, diplomacy, influencing skills and the ability to solve problems will be required to overcome challenges along with excellent IT skills and attention to detail. You will be used to working both on your own initiative and collaboratively to meet deadlines and deliver projects in a dynamic environment. The post holder is a key member of the APC team supporting the effective delivery of a range of programmes and events and carry out any other duties as may reasonably be required by their line manager.

Main duties of the job

Provide administrative support to the APC senior team on a number of strategic programmes and projects

Assist the project managers in the producing of business cases, board reports, presentations and project work as required, including the use of information systems.

Prepare and co-ordinate agendas for identified project meetings including steering groups, operational meetings working groups and workshops. Sending out diary invites, circulate papers, take and produce formal minutes, book venues and arrange catering.

To maintain activity logs for all projects that you are supporting, recording progress and chasing updates as required.

To update and maintain a risk register for the projects you are supporting.

To chase outstanding actions and update action logs in advance of project meetings.

Be the main point of contact for all committees, groups and meetings for which you are the providing support and co-coordinator.

To prepare a meeting schedule for the different Trusts to support the presentation of project business cases in a timely way.

To ensure that business cases and project presentations are added to the appropriate agenda and the meeting diarised for the senior project leads.

About us

Trust Values

Kingston Hospital NHS Trust has five key values and we want to employ and work with people who share these values and demonstrate behaviours that support them. They are:

-Caring- Design and deliver care around each individual patient's needs and wants.-Safe- Make the safety of patients and staff our prime concern as safety comes first-Responsible- All staff take responsibility for the hospital, its services and reputation-Value Each Other- Value each other's contribution-Inspiring- We always strive to empower each other to develop and deliver improvements to benefit our patients

Job description

Job responsibilities

Please ensure that you have read the job description and person specification and that your supporting statement reflects these, as your application will be assessed and scored against these criteria.

Person Specification

Qualifications

Essential

• GCSE's incl. Maths and English or equivalent knowledge

Skills / Abilities

Essential

• Excellent interpersonal skills
• Excellent organisational skills
• Ability to take minutes at formal meetings producing high quality and accurate record of meetings

Experience

Essential

• A successful track record in a secretarial role
• Experience of providing administrative support to projects on a regular basis
• Experience of working with senior members of staff and delivery of products to specific deadlines e.g. delivery of Board papers in a timely manner, delivery of actions from the previous meetings

Knowledge

Essential

• An excellent working knowledge of Microsoft Office (including Word, Excel and PowerPoint)
• Knowledge and ability to use appropriate IT systems

Any attachments will be accessible after you click to apply.

396-5321050-AL-KL-Y