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Divisional Portfolio Officer

Nottingham University Hospitals NHS Trust
£28,407 to £34,581 a year per annum
Closing date
1 Jun 2023

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Other Health Profession
Band 5
Contract Type
Full Time
Job summary

Are you a self-motivated and enthusiastic team member interested in working in clinical trials? Have you administrative experience of working in a clinical research or trials environment? Do you have excellent IT skills, have a keen eye for detail and understand the importance of performance management in research delivery? If this is you, we will be delighted to hear from you.

The Nottingham University Hospitals Research and Innovation department is undergoing a redesign to bring research closer to our patients. Our vision is to situate Nottingham University Hospitals Trust at the very forefront of clinical research placing patient needs at the centre of our research activity.

We are seeking multiple Divisional Portfolio Officers (DPOs) to work in the Medicine, Family Health, Cancer and Associated Specialties and Ambulatory Care/Clinical Support divisions. They will work with the Divisional Portfolio Manager (DPM) and Site Set Up Facilitators to ensure the efficient and timely set up of research within all specialties and will play an integral role in growing our clinical trial portfolio. This will include focused performance management, portfolio review and costing review.

The Research & Innovation department prides itself on delivering high quality clinical research across multiple specialties. The portfolio of trials is large covering commercial and non-commercial studies and we consider research as an integral part of patient care.

Main duties of the job

The post holder will be responsible for day to day workload management of the Divisional Administrators and assist the Divisional Portfolio Manager to support the Site Set Up Facilitators to ensure a balanced portfolio of clinical trial activity.

The post holder will work closely with Principal Investigators and Clinical Research Team Leaders to respond to new research opportunities ensuring the Trust meets competitive submission deadlines to enable patient access to research.

Robust data integrity forms a pivotal part of this role and therefore the post holder will need to form strong working relationships with the clinical and administrative teams to ensure accurate regular monthly reporting to identify discrepancies in a timely manner.

The post holder will be trained in ICH-GCP and will be responsible for ensuring the timely processing and implementation of amendments to protocols throughout the lifecycle of all clinical trials.

About us

We are changing the lives of millions of people through outstanding clinical research developed by world-leading clinicians, academics and scientists in Nottingham. Nottingham University Hospitals NHS Trust is one of the biggest and busiest acute hospitals in England, employing over 16,000 staff. We provide care to over 2.5million residents of Nottingham and its surrounding communities and specialist services to a further 3-4million people from neighbouring counties.

Clinical research is central to the care we provide for every patient. We deliver over 400 clinical trials across all specialties working as part of the healthcare team, and supported by experts in every part of the research process. Our NIHR Nottingham Biomedical Research Centre is translating research discoveries into new treatments for common diseases including asthma and arthritis. Central to our research is Nottingham's expertise in Magnetic Resonance Imaging (MRI).

Supporting all of our research is the NIHR Nottingham Clinical Research Facility which provides the infrastructure, skills and knowledge essential to the delivery of high quality experimental medicine research for adults and children. Our expertise and resources are at the forefront of COVID-19 research into effective treatments and vaccines, as well as contributing to the world's understanding of Coronavirus.

Job description

Job responsibilities

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

We understand our people are at the heart of what we do and we are passionate about looking after them.We are proactive in fostering a culture of inclusion, respect, and equality of opportunity. We select candidates based on merit and ability and aspire to thrive in the diversity of our workforce. We welcome applications from all candidates with an interest in the role and those who are committed to helping us create an inclusive work environment.

Person Specification

Training & Qualifications


  • oClinical / scientific degree or equivalent demonstrable experience in operational management.


  • oGood Clinical Practice (GCP) training within the last 2 years.



  • Ability to interpret scientific information
  • Knowledge of the National Institute of Health Research (NIHR),its values, aims and structure.
  • Knowledge of the governance and legislative framework for conducting clinical research studies, including Good Clinical Practice.
  • Experience of working in NHS/academic environment.
  • Experience of working with and or in the pharmaceutical industry.


  • Experience of working with and or in the pharmaceutical industry.

Communication and Relationship Skills


  • Enthusiastic, resolute and flexible approach to work.
  • Good communication skills both written and verbal with the ability to communicate with different professions , both internet and external.
  • Team worker


  • Presentation Skills

Analytical and Judgement Skills


  • Ability to read, digest and interpret complex documents including European and National legislation, Department of Health and policies and guidance, research agreements.
  • Ability to interpret and present data in appropriate formats
  • Ability to process specialist and complex information and present as appropriate
  • Ability to absorb information and from several sources quickly and be able to make well informed judgements in a timely manner
  • Ability to learn a new information , procedures and processes in a limited time period e.g. familiarise oneself with a complex study protocol in order to be able to review monitor/audit a research study effectively
  • Problem solving skills with the ability to make well informed decision on a continues basis

Planning and Organisation Skill


  • Ability to work to deadlines and manage a diverse workload.
  • Confidence in making decisions when dealing with competing priorities


  • Ability to work independently with minimal supervision

Any attachments will be accessible after you click to apply.


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