Apprentice Administrative Assistant

University Hospitals of Leicester NHS Trust
£9,405 a year Per Annum
Closing date
19 Jun 2023

View more

We are seeking 4 highly motivated, hard-working, forward thinking individuals who are interested in learning about the purchasing of goods and services for our Hospitals whilst gaining valuable business administration skills.

This is a great opportunity to learn how the Trust purchases goods and services that enable our hospitals to function and operate whilst ensuring we buy the right products, at the right price in a timely and compliant way whilst achieving the best possible value.

Working as part of the procurement team based at County Hall, Glenfield, you will have the opportunity to develop skills that help provide a comprehensive and effective administration service as well as gaining an insight into the provision of administration in the NHS whilst studying towards the level 3 Business Administration Apprenticeship.

Our Commitment to you is to help you gain a qualification in Health & Social Care/Business Administration or Customer Service (Dependent on which speciality you apply for) within a 16 month contract. Hours of work will be 37.5 hours per week with a salary of p/w.

To qualify for the apprenticeship role the minimum criteria is:-
  • You must have GCSE in English and Maths
  • Have not completed an apprenticeship at the same level and sector in the past.
  • You do not have a Degree in a similar or same subject

As part of the apprentice scheme you will have study days which will be discussed at the recruitment day.

Main duties of the job

As an administration apprentice you will given the knowledge and skills to perform a variety of administration and clerical tasks to support the procurement teams. You will be involved in using the different types of systems , processes and procedures that support the purchasing of the products and services.

The main duties include :
  • Liaise with suppliers by email or telephone
  • Enter and update information on to the contracts database
  • Run and analyse supplier usage reports
  • Help in processing orders
  • Set up paperwork for products to be added to the internal catalogue

About us

We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children's Hospital and run one of the country's leading heart centres.

Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.

We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.

Our purpose is to provide 'Caring at its best' and our staff have helped us create a set of values that embody who we are and what we're here to do. They are:

We focus on what matters most

We treat others how we would like to be treated

We are passionate and creative in our work

We do what we say we are going to do

We are one team and we are best when we work together

Our patients are at the heart of all we do and we believe that 'Caring at its best' is not just about the treatments and services we provide, but about giving our patients the best possible experience.

About the University Hospitals of Leicester NHS Trust (

Job description

Job responsibilities

  • Assist the Category Teams by researching products and services to support procurement activities
  • Arrange meetings, events such as product review sessions, request product samples to support category leads with procurement activities
  • Compile, review and analyse electronic data from the Trusts reporting systems
  • Assist in covering the procurement mailbox, new supplier forms and D& B credit reports
  • Assist in resolving product, invoice or service queries relating to contracts and liaising with team members to follow up on issues
  • Provide information on services or products by effectively communicating to colleagues or other staff members where necessary
  • Review spend comparison reports for the team and take follow up actions
  • Provide general administration duties for the category team and maintain accurate information using the Trusts electronic systems
  • Undertake specific projects as directed by the category team
  • Assist in the coordination and preparation of upload documents for new products to be added to the Trusts internal catalogue
  • Assist in preparing scoping documents for submission to the category towers including usage reports
  • Develop a knowledge of the Standard Operating Procedures
  • Ensure that confidentiality is maintained at all times
  • Assist and support the category team in with steps within a required procurement process
  • To undertake a development programme leading to a National Standard/ Framework as part of an apprenticeship
  • Complete the Apprenticeships Standard/Framework within the agreed timescales
  • To understand the roles within the Procurement, Supplies and Performance and Governance and provide assistance when required.

Person Specification



  • 5 GCSE's including 9 -4 in Maths and English

Analytical and Judgement skills


  • Evidence of ability to undertake analytical work and make judgements



  • Part of a team
  • Use of Microsoft applications


  • Working as part of a team

Communication and relationship skills


  • Good verbal skills
  • Good written skills
  • Flexible approach to work
  • Self motivated

Knowledge and Skills


  • Initiative
  • Follows instructions
  • Understanding of Confidentiality and Data Protection
  • Attention to detail

Planning and Organisational Skills


  • Organise workload
  • Prioritise workload

Equality and Diversity


  • Understanding of equality and diversity

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .

Employer details

Employer name

University Hospitals of Leicester NHS Trust


Room G60, c/o Leicestershire County Council




Any attachments will be accessible after you click to apply.


Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert