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Admininstration Manager

Imperial College Healthcare NHS Trust
£34,089 to £41,498 a year pa inclusive
Closing date
31 May 2023

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Other Health Profession
Band 5
Contract Type
Full Time
Job summary

The General and Vascular Surgery Directorate is looking for an enthusiastic, dedicated and conscientious team player to join the service as an Admininstration Manager for Vascular Surgery.

The Vascular Surgery is based across three sites (St Mary's Hospital, Hammersmith Hospital and Charing Cross Hospital) and is composed of multi-disciplinary teams who deliver 18,500 outpatient appointments, 960 daycases, 370 elective admissions and 720 non-elective admissions annually. The Vascular service provides treatment of conditions affecting arteries and veins throughout the body. We are also the only centre in London and the South of England to provide open thoracoabdominal aneurysm repair using techniques such as left heart bypass and full motor and sensory spinal monitoring.

Main duties of the job

  • To co-ordinate operating surgeon cover and maximise the utilisation of Vascular theatre lists at St Mary's and daycase procedures at Charing Cross Hospital.
  • To develop the process to ensure that patients are booked in line with clinical priority and national access targets including RTT.
  • Weekly attendances at Vascular performance meetings and Theatre Planning Meetings
  • To ensure quality and customer care standards are met consistently as well as responding to patient concerns and complaints.
  • Providing support and leadership to the administration staff ensuring HR policies are followed.
  • Participation in service improvement and development

About us

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities. We encourage staff to have the Covid vaccination to protect themselves, patients, other colleagues as well as the wider community. Please note it is an operational requirement to comply with infection prevention and control procedures within the Trust such as lateral flow testing, handwashing and the wearing of masks, according to the procedures in place at any time or location.

As part of our continued response to Covid19 we are still conducting the majority of our interviews virtually.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part-time or job share.

Job description

Job responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Person Specification



  • Degree level qualification or equivalent training and/or experience
  • Good general education inc. English and Maths GCSE A-C or equivalent
  • Evidence of continuing education and professional development


  • Higher national diploma/degree in business (or equivalent) or equivalent experience



  • Excellent communication skills
  • Excellent time management and organisational skills
  • Proven staff management and supervisory skills
  • Information Technology skills including Microsoft, Excel, Word, PowerPoint
  • Good concentration skills



  • Previous NHS/Healthcare experience
  • Experience of working and dealing with the public
  • Experience of managing a team and a broad range of administrative staff in an NHS Setting
  • Experience of working across professional boundaries
  • Knowledge of national/NHS guidance regarding patient access and RTT waiting times targets


  • Experience of working in a Surgical Service
  • Knowledge and experience of using Trust IT systems
  • Project Management skills

Any attachments will be accessible after you click to apply.


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